ACA Reporter | Manage Your ACA Backfiling

The Basics

Understanding ACA Backfiling

ACA backfiling is the process of submitting Affordable Care Act (ACA) information returns for previous years. This may be necessary if your organization missed filing deadlines, received a 226-J letter from the IRS, or discovered errors in previously filed forms.

Failing to file ACA returns or submitting inaccurate information can result in penalties that can quickly add up especially for large organizations. The IRS may send a letter to inform you of missed filings or an ESRP assessment based on previous filings. If you have missed a filing, the IRS will send a 5699 letter. If you have filed, the IRS may send a 226-J to notify you of an assess penalty.

View an example of the 226-J

Getting Started

Navigating the Complexities of ACA Backfiling

Backfiling ACA information returns involves gathering historical data from multiple sources, ensuring accuracy and completeness, and meeting strict IRS deadlines. Some of the key challenges organizations face when backfiling include:

Gathering historical data

Backfiling requires collecting and organizing employment, payroll, and health coverage data from previous years. This can be particularly challenging if your organization has experienced changes in staff, systems, or processes over time.

Ensuring accuracy and completeness

ACA information returns must be accurate and complete to avoid or reduce penalties. This means verifying employee data, tracking offers of coverage, and calculating affordability based on the specific rules for each filing year.

Meeting strict IRS deadlines

Backfiled returns must be submitted within the timeframes specified by the IRS. Failure to meet these deadlines can result in additional penalties and interest charges, compounding the financial impact.

Managing corrections and updates

If errors are discovered in backfiled returns, organizations must submit corrected forms and manage any necessary updates to employee records. This can be a complex process, particularly if corrections span multiple filing years or affect many employees.

Coordinating with multiple stakeholders

Backfiling often involves collaboration between HR, benefits, payroll, and legal departments, as well as external vendors and advisors. Effective communication and project management are essential to ensure a smooth and successful backfiling process.

Simplify Your Backfiling Process with ACA Reporter

ACA Reporter is a powerful software solution designed to streamline your ACA backfiling process.

We securely store and organize your historical data, making it easy to access and manage. You can import data from multiple sources, and our system will help you identify and correct errors, ensuring the accuracy of your backfiled returns.

Automated Form Generation

With ACA Reporter, you can automatically populate 1094-C and 1095-C forms using your stored data. This minimizes manual data entry and reduces the risk of errors, saving you time and resources.

E-filing and Corrections

Our platform enables you to seamlessly e-file late submissions to the IRS and manage any necessary corrections or updates. You can easily track your filing status and deadlines, ensuring timely compliance.

Proactive Compliance Management

In addition to simplifying the backfiling process, ACA Reporter helps prevent future compliance issues. Our software provides proactive monitoring and alerts, real-time data validation, and comprehensive reporting and analytics. By staying on top of your ACA compliance, you can avoid the need for backfiling altogether.

Want to learn more?

Contact us today!

You don't have to manage the complexities of backfiling alone, we can help. Schedule a demo today and discover how our software can streamline your ACA backfiling process and ensure ongoing compliance.

Streamline Your ACA Backfiling Process with ACA Reporter

Ensure compliance and avoid penalties and letters like the 226-J with our comprehensive software solution.