Tracking Employees

Track ACA Employee Status Seamlessly with ACA Reporter

Under the Affordable Care Act (ACA), employers with 50 or more full-time equivalent employees must report on the health coverage offered to full-time employees. To determine full-time status, employers must measure, and track hours worked over set periods of time.

This process can get complicated, especially when employees work variable hours, have multiple jobs, or change statuses frequently. That's why ACA Reporter provides powerful timeline tools to simplify ACA employee tracking.

With our intuitive interface, you gain complete visibility into your workforce's ACA status calculations and measurement periods.


Clear Visibility into ACA Measurement Methods

ACA Reporter simplifies the process of understanding how the full-time status of every employee is calculated, taking into account the hours they work. With our user-friendly system, you can effortlessly gain insights into how each employee's full-time status is determined based on their hours worked, using either the monthly or look-back measurement methods.

With ACA Reporter, navigating the complexities of determining full-time status becomes hassle-free. Our intuitive platform allows you to effortlessly access the information you need. Say goodbye to confusion and welcome a streamlined approach to understanding and managing your employees' full-time status.

ACA Reporter makes it easy to see how each employee's full-time status is determined based on hours worked. Our system supports monthly and look-back measurement methods.

For each employee, you can view details like:

Measurement method used

Start and end dates for measurement, administrative, and stability periods

Monthly hours worked within each measurement period

Calculated ACA status (full-time, or non full-time)

With this detailed timeline view, you always know how your employees' ACA statuses are calculated based on the measurement method you've defined.


Aggregate Hours Across Multiple Jobs/Locations

For employees who work multiple part-time jobs across different locations or legal entities, ACA Reporter adds up their total hours worked to determine if they meet the 30-hour per week full-time threshold.

Our system seamlessly aggregates hourly data across multiple locations and employers with common ownership, using an employee's SSN. This gives you an accurate view of ACA status for your entire workforce in one centralized system.


Employee timeline
Employee Timeline

Intuitive Employee Timeline View

In addition to measurement period details, our employee timeline view plots out key events over time that impact ACA status, including:

  • Date of hire
  • Leaves of absence
  • Changes between full-time and part-time
  • Healthcare offer status (enrolled, waived, not offered)
  • Employment termination

With this visual timeline, you can clearly see changes that affect an employee's ACA status calculation for each month. You can also look back historically to audit changes over time.

Monitoring Image

Built-In Compliance Monitoring

ACA Reporter continually monitors employees to identify possible compliance issues. Our system can flag events like a change from part-time to full-time status that requires the offer of health coverage.

Our dashboard shows how many employees have an ACA status of FT, but do not have an offer of coverage recorded in the system. It will also show how many part-time or variable hour employees are trending to a full-time ACA Status.


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Simplify Your ACA Compliance Burden

Tracking variable hour employees, leaves of absence, job changes and other complexities creates significant administrative burdens for ACA compliance.

With its intuitive timeline view and robust employee tracking tools, ACA Reporter simplifies this challenging process. You gain full visibility and control to consistently determine accurate ACA statuses across your workforce.

Don't risk IRS penalties, lawsuits, or compliance headaches. Sign up for a free demo to see how ACA Reporter can simplify your ACA employee tracking and reporting.