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Save Time and Build Trust With ACA Reporter

CPA Firm ACA Compliance Software

CPAs frequently encounter clients who need guidance on Affordable Care Act compliance requirements. Building your practice's expertise in this area can strengthen client relationships while creating new revenue opportunities. ACA Reporter offers the comprehensive tools necessary to navigate ACA compliance efficiently, whether you're working with straightforward small businesses or complex multi-location organizations.

The Growing ACA Burden on CPA Practices

The Affordable Care Act created compliance obligations that many businesses still struggle to understand and fulfill properly. As their most trusted advisors, CPA firms increasingly find themselves responsible for rescuing clients from ACA compliance failures that could result in thousands of dollars in IRS penalties per employee. 

These compliance challenges arrive at the worst possible times, often during peak tax season when your staff is already stretched thin. Clients expect immediate solutions to complex problems involving multiple years of data, various employment classifications, and intricate IRS coding requirements. Without the right tools, these engagements consume valuable advisory time and strain client relationships. 

Critical ACA Challenges Facing CPA Firms

Backfiling and Penalty Mitigation: Racing Against IRS Deadlines

The Hidden Crisis in Your Client Portfolio 

Clients rarely volunteer their ACA compliance failures until an IRS notice arrives. Suddenly, your firm must reconstruct years of employment data, calculate proper codes, and file corrected returns while the penalty clock keeps ticking. These fire drills demand immediate attention, pulling senior staff away from higher-value advisory work. 

The complexity multiplies when dealing with: 

  • Missing payroll records from previous years 
  • Incorrect codes on previously filed forms requiring amendments 
  • Multiple entities with interconnected reporting obligations 
  • IRS Letter 226-J and 5699 responses requiring detailed documentation 

Your Solution: Comprehensive Historical Reconstruction 

ACA Reporter provides rapid historical data reconstruction to meet historical filing obligations with capabilities that transform crisis management into systematic resolution including defensible audit trails, corrected filings, and documentation that you can stand behind. 

Woman looking through ACA Documents

Form Production at Scale: Managing the Annual Compliance Surge

When Tax Season Meets ACA Season 

Every January through March, CPA firms face the convergence of traditional tax preparation and ACA reporting deadlines. The manual creation of hundreds or thousands of 1095 and 1094 forms becomes a bottleneck that delays other critical work. Staff members spend countless hours on data entry, code calculations, and form distribution instead of providing valuable client guidance. 

The challenges compound with: 

  • Electronic filing requirements with strict IRS specifications 
  • Correction procedures when errors are discovered post-filing 
  • Coordination between multiple client locations or entities 

Your Solution: Automated End-to-End Form Management 

ACA Reporter streamlines the entire form production cycle, freeing your team to focus on advisory services rather than administrative tasks. With end-to-end creation, distribution options (electronic or print/mail), and e-filing, plus USPS handling and validations—CPA teams using ACA Reporter focus on advisory, not clerical tasks. 

Young CPA business woman working

Data Integration Challenges: Creating Order from Chaos

The Multi-System Reconciliation Mountain 

Modern businesses use numerous systems to manage their workforce, creating data silos that complicate ACA compliance. Your team wastes hours reconciling payroll exports, time tracking files, and benefits administration feeds across different platforms and entities. Version control becomes a constant concern as data updates arrive from various sources throughout the reporting period. 

Common integration obstacles include: 

  • Inconsistent data formats across different payroll providers 
  • Missing or duplicate records when combining multiple sources 
  • Entity aggregation requirements for controlled groups 

Your Solution: Unified Data Management Platform 

ACA Reporter consolidates disparate data sources into a single, coherent compliance platform designed specifically for CPA firm workflows. ACA Reporter has automated aggregation and exception reports, CPA-friendly PDF package exports for permanent file retention, and an integrated approach that eliminates the manual reconciliation burden. 

Team calculating CPA items

Transforming Compliance Challenges into Strategic Advantages

Protect Your Firm's Reputation

Accurate ACA compliance protects your firm from professional liability while demonstrating your ability to handle complex regulatory requirements. With ACA Reporter, you can confidently accept ACA engagements knowing you have the tools to deliver accurate, quick results. 

Expand Service Offerings

Many CPA firms avoid ACA work due to its complexity and time requirements. By implementing efficient compliance systems, you can profitably serve clients that competitors cannot accommodate, particularly those with complex structures or historical compliance failures. 

Strengthen Client Relationships

Rescuing clients from ACA penalties and ongoing compliance struggles creates deep loyalty. Position your firm as the trusted advisor that prevents future problems rather than simply responding to crises. 

Administrative Burden

High employee turning over creates extensive administrative work for generating, filing, and distribution of 1095 forms across a constantly changing workforce.

CPAs working on computer

Why CPA Firms Choose ACA Reporter

Designed for Professional Standards: Built with CPA workflows in mind, including documentation requirements, review processes, and audit file retention needs. 

Rapid Implementation: Most firms achieve operational status within just a few weeks, minimizing disruption during busy seasons. 

Expert Support: Access to ACA specialists who understand both regulatory requirements and CPA firm operations. 

Scalable Solution: Handle everything from small business clients to complex multi-entity organizations with thousands of employees. 

FAQ

Common ACA Compliance Questions from CPA Firms

Backfiling projects can begin producing results within just a week or two after implementation. Our system maintains historical IRS requirements for each tax year, ensuring accurate code calculations regardless of the filing period. 

Yes, ACA Reporter can reconstruct compliance including historical filing, even for organizations with no previous ACA filing history.  

The platform includes review workflows, exception reports, and approval stages that align with typical CPA firm quality control procedures. Our system easily shows who generated and filed forms, and our databased auditing holds additional change logs if ever needed. 

ACA Reporter generates comprehensive PDF packages including all filed forms, calculation summaries, data import logs, and exception resolutions. These documents satisfy both professional standards and IRS examination requirements. 

Yes, ACA Reporter supports unlimited client management with appropriate security segregation. Your team can efficiently switch between clients while maintaining data isolation and confidentiality. 

Implementation timelines vary based on client complexity and access to the data, but most organizations can be operational within 4 weeks, often less depending on their data. Our implementation team works closely with benefits professionals to ensure smooth data transitions and minimal disruption to existing processes. 

Ready to Streamline Your ACA Compliance Practice?

Stop letting ACA compliance consume your valuable resources during peak season. Transform these challenging engagements into efficient, profitable services that strengthen client relationships and differentiate your firm. 

Contact us today to schedule a personalized demonstration tailored to CPA firm workflows. Discover how ACA Reporter can reduce compliance burden while enhancing the value you deliver to clients facing ACA challenges. 

Schedule a 15-minute demo to see how leading CPA firms leverage ACA Reporter for profitable ACA compliance engagements.